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California AB1584 was signed into legislation on January 1, 2015.

This Assembly Bill defines the requirements of contracts with Third Parties for Digital Storage and Management of Pupil Records.

The legislation authorizes CRY-ROP to enter into a contract with a third party to provide services for the digital storage, management, and retrieval of pupil records, and/or to provide digital educational software for the digital storage, management, and retrieval of pupil records.

The same legislation requires a description of the actions the third party will take to ensure the security and confidentiality of pupil records, and a description of how CRY-ROP and the third party will jointly ensure compliance with the federal Family Educational Rights and Privacy Act (FERPA).

These requirements apply to contracts and purchase orders for services that utilize electronic technology, including the following: Cloud-based services, for the digital storage, management and retrieval of pupil records, as well as educational software that authorizes a third-party provider to access, store and use pupil records.
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